Regulations

Excerpt from Article 3 of the following Regulations:

In case of cancellation by 18th April 2025 inclusive, the Applicant is obliged to cover PLN 400 net + VAT for each participant registered.

In case of cancellation after 18th April 2025 r., the Applicant is obliged to pay 100% of the net value of the participation cost, for each registered participant who is affected by the cancellation, plus applicable VAT.

REGULATIONS FOR PARTICIPATION IN THE Smart City "Gala" hereinafter referred to as "Regulations".

Article 1

Rules of Participation in the Gala

Participation in the Gala is conditional on the registration of Participants (as defined in Article 2(5) by completing the application form via the website www.mmcpolska.pl and paying the participation fee by the indicated deadline.

The cost of participation of one Participant in the Gala is, depending on the date of registration:

Price:

PLN 1995 PLN + 23% VAT until 18th March 2025.

PLN 2495 PLN + 23% VAT after 18th March 2025.

The price of attending the Gala includes a seat at the table and dinner.

The deadline for submissions is 10th June 2025.

The date of delivery of the application is considered to be the date of its receipt at the Organizer's email address.

An application is valid and considered confirmed upon receipt, at the e-mail address indicated by the Applicant, of an e-mail with an application confirmation and a pro forma invoice.

Submission of an application in accordance with the above paragraphs is a binding agreement. It is tantamount to reading the contents of these Regulations and accepting the terms and conditions contained herein, including payment for submission.

Participation in the Gala includes:

Recording of the Participants' images in the form of analogue or digital photographs, streaming on the Internet, videograms or audiovisual works during the Gala;

Processing of personal data in accordance with the Act of May 10th, 2018 (i.e. Journal of Laws of 2018, item 1000) on the protection of personal data and the General Data Protection Regulation (RODO), including, in particular, through the wearing by Participants in a visible place of identification badges including the following personal data: first name, last name, company.

Article 2

General Provisions

The Organizer of the Smart City Gala (hereinafter: "Gala"), is MM Conferences S. A. with its registered office in Warsaw (00-193), at  2 Stawki Street (hereinafter: "Organizer").

The Gala is held at the place and time designated by the Organizer.

These Regulations are an integral part of the participation application, which is completed by completing the application form through the website referred to in Article 1(1).

"Applicant" is the entity that, by completing the forms, registers the participant(s) of the Gala and makes payment based on the pro-forma invoice received.

"Participant" is the person(s) submitted by the Applicant who is entitled to participate in the Gala.

The Organizer reserves the right to select applications, in particular, to reject applications submitted by entities engaged in activities competitive to the Organizer.

The Organizer reserves the right to change the program, location of the Gala and presenters.

Article 3

Payment and cancellation

Payment, in accordance with the proforma invoice received, must be made within 14 (fourteen) days of receipt of the invoice, however, before the day of the Gala, if the application concerns it, to the bank account number indicated on it.

Cancellation of participation in the Gala, if any, may be made at any time subject to the following paragraphs.

Cancellation of participation in the Gala, if any, must be made in writing, by priority mail, to the Organizer's registered office address indicated in Article 2(1).

The "Cancellation Submission Date", is considered to be postmarked.

In case of cancellation by 18th April 2025 inclusive, the Applicant is obliged to cover PLN 400 net + VAT for each participant registered.

In case of cancellation after 18th April 2025 r., the Applicant is obliged to pay 100% of the net value of the participation cost, for each registered participant who is affected by the cancellation, plus applicable VAT.

If, despite the cancellation, the Participant(s) took part in the Gala, if any (in a situation where the Gala takes place after the Cancellation Submission Date and before the date of delivery of the cancellation to the Organizer), the Applicant is obliged to pay the full amount for the participation of those who did not take part in the Gala.

If the Applicant is a natural person and the application is not related to his/her business activity, the resignation can be made in writing, by priority mail, to the Organizer's registered office address indicated in Article 1(1) within 14 days from the date of application.

If the Gala, if any, is held prior to the expiration of the 14-day cancellation period and prior to the Cancellation Submission Date referred to in Articles 3 and 4 above, and the application was for attendance at the Gala, the Applicant will be charged the full costs, according to the proforma invoice received.

Failure to cancel participation and attend the Gala, if any, and the application was for participation in the Gala, will result in a charge for the full cost of participation.

Failure to make a payment does not constitute cancellation of participation.

Instead of the Participant in the Gala, if any, and the application was for participation in it, another person may take part in the Gala, provided that the details of the substitute person are sent by e-mail within 7 (seven) days before the start of the Gala.